| Tasks
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Volunteers |
Progress |
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| "Save this Date" Notices |
Morgan |
Sent
out in March - 8 filled out postcards back so
far (4-10-04). |
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| Write Questions for Invites |
Yeisha
Erin
Dusty |
Concepting stage. |
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| Design and Send Out Invites |
Angie |
Will be done at later date. |
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| Judge Questions for Invites |
Yeisha
Erin
Dusty |
Will begin after invites have been sent out, and returns start coming in. |
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| Donation
Cooridinator |
Open
for Grabs |
You
will be responsible for collecting donations
for event as a whole (door prizes for events,
etc.), assisting the Scrable Prize Coordinator
and
others. |
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| Lodging
Cooridinator |
Yeisha |
This
person will compile a list of available lodging
(prices, accomodates, addresses, phone numbers,
websites, etc.) for visiting classmates and their
families and supply Angie and Morgan with your
findings. |
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| Name
Tag Designer |
Michaela |
She
w ill scan in the photos of classmates (Senior
Pictures) and create Name Tags for the 4 events.
You will get the list of those attending each
event from each Event Coordinator, and supply
the Event Coordinators with Name Tags for their
event. |
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| Treasurer |
Jennifer |
This
person would collect the money for the reunion
and work the the coordinators to pay deposits. |
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Event Coordination |
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| Friday
Bar Event: |
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| Event Coordinator |
Dusty |
This
person will coordinate the event and all volunteers
within this event. |
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| Check
on drink deals at local bars |
Dusty |
Coyote
Bar & Grill in BC has been selected to host
the event. |
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| Check
on taxis and setting up Designated Drinkers |
Yeisha |
This
person will be responsible for getting information
on cabs and recruiting DDs for the event. |
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Saturday School Tour Event: |
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| Event Coordinator |
Jennifer |
This
person will coordinate the event and all volunteers
within this event. |
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| Schedule
Coordinator |
Jennifer |
This
person will coordinate a schedule for groups of
classmates and their families who wish to tour
the school. |
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| Tour
Guide Coordinator |
School
Secretary |
This
person will coordinate and recruit school tour
guides. |
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| Door
Prize Coordinator |
Open for Grabs |
This
person will work with the Donations Coordinator
to find give-aways for classmates and their families
attending (mostly for the kids coming). (Possible
ideas: A BC sports temporary tatoos, tshirts,
caps, pens, etc.) |
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Saturday Afternoon Golf Event: |
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If you plan on golfing, please let Lisa
S. or Yeisha know.
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| Event Coordinator |
Yeisha |
This
person will coordinate the event and all volunteers
within this event. |
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| Checking
on deals at golf courses |
Lisa
S. |
Set
up deal with Eldorado Hills for
the Afternoon of August 7th.
$25 for 18 holes (cart included)
$15 for 9 holes |
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| Scramble
Coordinator |
Yeisha |
We
will have a scramble
for "partners" (for those
who would like to participate, but may not feel
that they are "good" enough
to stand alone). I know we do this for work and
my golf league and it is a lot of fun. Golf-Cart
Chauffers are welcome too.
Prizes will be given for those of us who like
to hang out on the beach (ie visit the sand traps
or go swimming in a pond), finish with the highest
score (not a good thing), get closest to the
pin in 1 shot, etc.
Prizes will be presented at the dinner
later during Saturday Dinner. |
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| Scramble
Prize Officiators |
Open
for Grabs |
This
person must play golf and work with Yeisha on
rules and awarding. |
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| Scramble
Prize Award Speakers |
Open
for Grabs |
This
person will be giving the awards away during dinner.
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| Scramble
Prize Award Coordinator |
Open
for Grabs |
This
person will work with Yeisha and cooridinate what
will be given away as awards (golf balls, certificate,
etc.)
They will also inform the Saturday Dinner Event
Coordinator on who the winners who and how many
winners there are. |
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| Saturday
Dinner Event: |
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If you plan on going to dinner, please let Lisa
S. know. |
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| Event Coordinator |
Lisa
Shepherd |
This
person will coordinate the event and all volunteers
within this event. |
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| Speaker
Coordinator |
Open
for Grabs |
This
person will recruit speakers for the event; possible
speakers include: a former teacher, a class officer
(tributes), famous personality from our era, etc.
You will work with the Event Coordinator on
topics for the speakers. |
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| Schedule
Coordinator |
Open
for Grabs |
This
person will schedule the events of the evening:
speakers, tributes, who eats first, when prizes
from golf and door prizes are awarded, etc. |
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| Entertainment
Coordinator |
Open
for Grabs |
This
person will recruit entertainment for the event,
possibly working closely with the Speaker Coordinator.
Background music, DJs, photograper, etc. |
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| Momento
Coordinator |
Open
for Grabs |
This
person will work with the Name Tag Designer, Donation
Coordinator, and others to create momentos or
door prizes for classmates. (Table Placecard designs,
give-aways, etc.) |
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| Decorations
Coordinator |
Open
for Grabs |
This
person will help coordinate all decoration volunteers
(set-up and break-down crews) and supplies for
decorating. (Speak to Lisa S. for information
on table linens.) |
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| Decorations
Crew |
Dusty
Amber |
This
person will work with the Decorations Coordinator
to help decorate the dinner hall. And will be
required to come a bit earlier for set-up or stay
later for break-down. |
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| Door
People |
Open
for Grabs |
This
person will check people in, give them their name
tags and collect any money if needed. |
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After the Reunion: |
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| Attendance
- Thank You Letters |
Open
for Grabs |
Send letter to all those who attended, thanking them for their support. |
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| Non-Attendees
- Bio Booklet / Letter |
Open
for Grabs |
Send letter to all those unable to attend, with copy of biography booklet. |
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| Reunion
Report to Alumni Office |
Open
for Grabs |
Send a brief report of reunion to the Alumni Office, with a list of attendees. Send any photographs, news, anecdotes, and copy of biography booklet to the Alumni Office, for the archives! |
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